APPLE MAIL INSTRUCTIONS

GETTING YOUR NEW E-MAIL:

1) Open the Mail program by clicking on the Mail button on the Dock at the bottom of the screen. (The Mail button has a picture of a stamp on it and is near the left end of the Dock.)

2) Your new e-mail should automatically download into the In box.  (If it doesn’t, click on the Get Mail button at the top of the Mail window.)

3) The new, unread messages will be in bold text with blue dots in the far left column.

4) Click on the message you want to read, then read the text below.

SENDING E-MAIL:

1) Click on the New Message button.

2) Type the name of the intended recipient, such as john. Usually, you only need to type the first few letters of the name. The computer will bring up a list of one or more possible recipients beginning with those letters. (If it only brings up one name and that’s the name you want, then you can press the Tab key on the keyboard to put the name and e-mail address in the To: box.)

Note: There are two other ways you can address an e-mail message:

1) Click on the Address button, then click on a name, then click on the To:  or CC: button. Close the Address Book by clicking on the tiny Red X button in the upper left-hand corner of that window.

2) You can also just type in the e-mail address in the To:or Cc: box, such as:

jsmith@isp.com

3) Type a subject in the Subject: box.

4) Click into the message area below, then type your message.

5) Click on the Send button.

FORWARDING A MESSAGE:

1) Double-click on the message you want to forward to open the message in a new window.

2) Click on the Forward button.

3) Address the message in the usual way. (See above.)

4) Click in the message area of the forwarded message and add your text. [Optional]

5) Click on the Send button.

ADDING A NEW ADDRESS TO YOUR ADDRESS BOOK:

1) Click on the Address Book button on the dock. (It has a picture of a brown notebook with tabs along the right side on it.)

2) Click on the tiny +  button at the bottom of the Name column.

3) Type in the first name and last name of the person in the appropriate boxes. (Press the Tab key on the keyboard to move from box to box.)

4) Click just to the right of work where you see “Email” in grayed-out text.

5) Type the e-mail address of the person.

6) To save the information you just typed, click on another name in your Address Book.

EDITING AN E-MAIL ADDRESS:

1) Click once on the name in your Address Book.

2) Click on the Edit button at the bottom.

3) Double-click on the field you want to change (such as Email), then edit the text.

4) To save the changes you just made, just click on another name in the Address Book.

REPLYING TO A RECEIVED E-MAIL MESSAGE:

1) Click on the Reply button.

2) Type your reply at the top of the sender’s message, or you can click and type your reply interspersed between the lines of his or her message (for example, if you want to answer a list of questions from that person with your replies located right under their questions).

ATTACHING A FILE TO AN E-MAIL MESSAGE:

1) Click on the New Message button.

2) Address the message in the usual way. (See above.)

3) Type a subject in the Subject: box.

4) Type a message in the message area below.

5) Click on the Attach button. (This button has a picture of a paper clip on it.)

6) Click on the Up-Down Arrow button  o   next tothe Documents folder (or whichever folder shows in the box at the top), then click on Pictures (or whichever folder contains the file you want to attach).

7) Click on the file you want to attach (for example, Baby picture.jpg).  (The .jpg means that this is an image file in the “JPEG” format.)

8) Click on the Choose File button. (Repeat steps 5 through 7 if you have more files to attach.)

9) Click on the Send button.

SAVING AN E-MAIL MESSAGE IN THE DRAFTS FOLDER:

Note: Save messages in the Drafts folder if you want to finish working on them again later, or if you want to use them as “templates” to send to many different people. (This is how you can, for example, save driving directions to your house.)

1) Click on the New Message button.

2) Type a subject in the Subject: box. (You don’t need to address the message just yet.)

3) Type your message in the message area.

4) Click on the Save As Draft button at the center top of the window.

5) Close the message by clicking on the tiny Red X button.

6) Later, you can click on the Drafts folder icon on the left, then double-click on the Subject of the message you want to open on the right.

7) Add additional text and/or modify the text that is already there.

8) Address the message in the usual way, if it has not yet been addressed.

9) Click on the Save as Draft button to save this message in your Drafts folder if you want to work on it again in the near future, or if you think you might want to send it to someone else at a later date.

10) Or you can click on the Send button to immediately send the message.

EXPOSING THE Bcc: BOX:

1) Open a new blank e-mail message.

2) Click on View, then on Bcc Address Field.  (This will show the Bcc: box on every new e-mail message you create.)

Note: The Cc:box is used to send a “Carbon Copy” to other recipients in addition to the recipient(s) in the To:box. The Bcc:box is used to send a “Blind Carbon Copy” to a recipient that you don’t want to reveal to those listed in the To:and Cc: boxes. (For example, you can add your attorney’s e-mail address in the Bcc: box.)

DELETING AN E-MAIL MESSAGE:

1) Click once on the message you want to delete.

2) Click on the Delete button  at the upper left-hand corner of the Button Bar.

Tip: To delete more than one message at once, hold down the Command key (the one with the Apple logo on it), then click once on each message you want to select. Then click on the Delete button on the Button Bar.